Report for Quarter 1, Program year 1998-1999

Name of Organization:   Center for Literacy Studies
Region:    Southern LINCS
Reporting Period:   Report for Quarter 1, Program year 1998-1999
Project Director:   Dr. Mary Ziegler
Report Prepared By: Mary Ziegler, Limin Mu, Wil Hawk, and Dona JG Brian

I. Goals and Objectives for last quarter

  • Conduct regional meeting at New Orleans to develop ideas for the next program year
  • Design and construct GTE LAB site
  • Continue to build partnerships
  • Enhance special collections
  • Add resources to sites
  • Provide technical assistance

II. Activities planned for the quarter:

  • Plan and conduct joint Hub meeting with Midwest LINCS in New Orleans
  • Continue to collaborate with the Virginia Literacy Resources Center on GTE project
  • Develop Learning Activities Bank (LAB) with the Virginia Literacy Resource Center as part of the GTE grant.
  • Reorganize the workforce education and correctional education sites so more materials can be added
  • Publish the second issue of Southern LINCS newsletter and put it online
  • Continue cataloging on-line locally produced materials with WAIS databases
  • Provide more support for WAIS databases cataloging
  • Increase the power of browser function for the online locally produced materials
  • Create more electronic discussion lists and provide technical support for state level users
  • Conduct comprehensive updates on the Southern LINCS Web pages, especially on locally produced materials
  • Participate in NIFL design group and selection criteria group discussions

III. Major outcomes during the last quarter:

Joint New Orleans Hub meeting

Jaleh Behroozi, Tim Ponder, Limin Mu, and Andy Hartman provided an overview of LINCS and redesign issues. The LINCS vision is a cohesive national state-of-the-art system that would provide an easy single point of access to literacy and adult education resources. Since 1994, LINCS has been in the process of being developed collaboratively to enhance the technology capability and make resources universally available. In the first generation of Web site design, the goal was to provide information. The second generation dramatically increased the content of the site. The third generation of design seeks to organize that content to make it more accessible for users. Toward that end, the LINCS sites are being redesigned so that the look and feel is standard or seamless across sites. The organization and the categories will be standardized so that the states' exceptional resources are highlighted and users can gain seamless acess.

Each of the states then had an opportunity to share best practices and technology highpoints. We all got some good ideas from these presentations. Further topics jointly addressed during the two days of meetings were state plan and technology issues, special collections, low level materials, and selection criteria. In addition, both regions had an opportunity to meet separately. Mary Ziegler provided an overview of Southern LINCS proposal budget and called for 1998-1999 RFPs for mini-grants. Limin Mu and Wil Hawk reviewed Southern LINCS achievements and Workforce Education LAB construction issues. Each region appreciated the opportunity to get together with other states and compare notes and brainstorm on problems. Both within and across regions, there is much we can learn from each other. The informal opportunities to "talk shop" were at least as important as the formal ones, and many conversations were still taking place in shared cab rides to the airport!

Web publishing

The following pages were products of this quarter:

  • http://slincs.coe.utk.edu/gtelab/default.html (Workforce Education Learning Activities Bank front page)
  • http://slincs.coe.utk.edu/gtelab/findlearning.html (Find learning activities)
  • http://slincs.coe.utk.edu/gtelab/listening.html (Effective listening to learn about job opportunities
  • http://slincs.coe.utk.edu/gtelab/stages.html (Stages of team growth)
  • http://slincs.coe.utk.edu/gtelab/teamwork.html (Working as a team)
  • http://slincs.coe.utk.edu/gtelab/submit.html (Submit Learning Activities)
  • http://slincs.coe.utk.edu/gtelab/forums.html (LAB Discussion Board)
  • http://slincs.coe.utk.edu/gtelab/writeus.html (Contact page for the LAB)
  • >http://slincs.coe.utk.edu/temp/evaluate.html (Questionnaire for Workforce Investment Act)
  • http://slincs.coe.utk.edu/newsltr.html (Southern LINCS newsletter, Vol. 1, No 2)
  • http://slincs.coe.utk.edu/cgi-bin/public/calendar/wv/calendar.cgi (West Virginia ABE Program Calendar of Events)

The following pages were enhanced or updated:

  • http://cls.coe.utk.edu/corr_edu/default.html (Correctional Education front page)
  • http://cls.coe.utk.edu/corr_edu/about.html (About Correctional Ed site)
  • http://slincs.coe.utk.edu/special/corr_edu/ce-contact.html (Contact and Evaluation)
  • http://cls.coe.utk.edu/corr_edu/discuss.html(Discussion)
  • http://cls.coe.utk.edu/corr_edu/facts.html (Facts sheets & Statistics)
  • http://cls.coe.utk.edu/corr_edu/history.html (History of Correctional Education)
  • http://cls.coe.utk.edu/corr_edu/learner.html (Learner Page)
  • http://cls.coe.utk.edu/corr_edu/materials.html (Learning materials)
  • http://cls.coe.utk.edu/corr_edu/orgs.html (Organizations & Associations)
  • http://cls.coe.utk.edu/corr_edu/policy.html (Policy issues)
  • http://cls.coe.utk.edu/corr_edu/prof_dev.html (Professional development)
  • http://cls.coe.utk.edu/corr_edu/showcase.html (LINCS SHOWCASE)
  • http://cls.coe.utk.edu/corr_edu/whatsnew.html (What’s New)
  • http://slincs.coe.utk.edu/special/workforce/ (Workforce Education front page)
  • http://slincs.coe.utk.edu/special/workforce/about.html (About Workforce Ed site)
  • http://slincs.coe.utk.edu/special/workforce/about.html (Contact and Evaluation page)
  • http://slincs.coe.utk.edu/special/workforce/discussion.html
  • http://slincs.coe.utk.edu/special/workforce/facts.html (Fact sheets & Statistics)
  • http://slincs.coe.utk.edu/special/workforce/learner.html (Learner Page)
  • http://slincs.coe.utk.edu/special/workforce/materials.html (Learning Materials)
  • http://slincs.coe.utk.edu/special/workforce/news.html (News and Events)
  • http://slincs.coe.utk.edu/special/workforce/org-asso.html (Organizations and Associations)
  • http://slincs.coe.utk.edu/special/workforce/policy.html (Policy Issues)
  • http://slincs.coe.utk.edu/special/workforce/profe-dev.html (Professional Development)
  • http://slincs.coe.utk.edu/special/workforce/showcase.html (Show Case)
  • http://slincs.coe.utk.edu/special/workforce/whatsnew.html (What’s New)
  • http://slincs.coe.utk.edu/LINCSdic.html (Southern LINCS directory page)
  • http://slincs.coe.utk.edu/whatnew.html (Southern LINCS what’s new)
  • http://slincs.coe.utk.edu/lpm/lpm.html (Southern LINCS general resources page)

GTE LAB Web site design and construction

With the guidelines and materials provided by the SLINCS/GTE meeting in November 1998, the Southern LINCS and Virginia Adult Education and Literacy Centers designed and constructed the Workforce Education Learning Activities Bank sample site. The site is located at http://slincs.coe.utk.edu/gtelab/. The site contains sections for finding learning activities and submitting learning activities. Other sections like LAB discussion, LAB showcase, LAB curriculum links, and LAB What's New are also presented on the site (currently under construction). The SLINCS/GTE Web team will be working on the structure and browse function for Finding Learning Activities and constructing appropriate databases to host learning activities which will be submitted by teachers, students and practitioners.

Southern LINCS newsletter (Vol. 1, No2)

The second issue of Southern LINCS newsletter was published in October 1998. It was also put online at http://slincs.coe.utk.edu/newsltr.html. The major topics in this newsletter included Southern LINCS – Your World Wide Web Resources, Expanding the Southern LINCS Consortium, GTE Gift and Reception, Southern States Workplace Peer Conference, Regional Happenings, and Technology Report: Streaming Video, etc.

Special collections enhancement

Each of the SLINCS maintained special collections -- Workforce Education and Correctional Education -- underwent substantial updating in December 1998. Among these changes were the addition of Learner Pages, Showcase Pages, and Professional Development pages. The What's New links were also updated to reflect the current understanding of their function. These changes, and others, followed the guidelines for Special Collections inaugurated at the national meeting of the Hub site teams in October 1998.

Technical assistance

174 email messages (in and out) and 28 phone calls were logged for technical assistance communication for the past quarter. These messages and calls covered broad technical areas including GTE LAB site construction, Electronic discussion list creation and maintenance, WAIS cataloging, white board communication, streaming video, PDF publication, file conversion, Web site update and maintenance, Web-based electronic calendar, and server administration.

IV. Services provided to Consortium members:

  • Continued to publish articles written and locally produced materials recommended by Consortium of End Users
  • Provided support to states in updating and maintaining their Web sites located at the http://slincs.coe.utk.edu (e.g.: Alabama: program locations page, GED centers page, program introduction page)
  • Set up online evaluation programs for the Tennessee Office of Adult Education (e.g.: Questionnaire for Workforce Investment Act)
  • Published Consortium newsletter online for wider access
  • Provided support to states in cataloging locally produced materials.
  • Created and maintained discussion lists for states and the region (13 lists so far). Alaeplan-news list was created for Alabama Adult Education Program during the quarter.
  • Created Web-based interactive calendar for state partners (West Virginia ABE Program)
  • Provided technical support for remote access to a file server for Southern LINCS staff members
  • Collected feedback and input for the new GTE LAB site templates
  • Provided presentation and publicity materials for Consortium members to use at conferences and in-service trainings.
  • Provided daily technical support for Consortium members through email and phone calls
  • Provided regular server maintenance, crontab jobs, system backups, server tightening, and other technical services to the Consortium through the server located at the Center for Literacy Studies
  • Conducted meetings in Tennessee and Virginia to collaborate on the development of the Learning Activities Bank in order to leverage the GTE funds

V. Use of Fund

Use of funds is proceeding according to the plans outlined in our proposal.

VI. Barriers and concerns in meeting objectives

One alleviated concern is that North Carolina is now able to and ready to catalog their own on-line locally-produced materials.

We are also pleased to report that we have new partnering agents in Texas (the Texas Center for Adult Literacy and Learning at Texas A&M University) and in Georgia (the State Office of Adult Literacy).

VII. Collaboration with NIFL

Collaboration is increasing as the project team works on additional important issues with national implications, like the LINCS redesign and the development of LINCS selection criteria.

  1. Goals for the next quarter
  • Develop and award contracts for mini-grants
  • Continue to build partnerships
  • Reorganize Web sites following guidelines and schedules established by NIFL
  • Continue to build the SLINCS/GTE LAB site
  • Prepare for the possible conversion of the Hub level databases and the construction of the LAB databases
  • Add resources to sites
  • Continue technical support for Consortium members in the areas of discussion lists, Web-based calendar, cataloging, Website construction and maintenance, etc.
  • Presentations will be made at state and other conferences.
  1. Statistics:

Resources

  • Number of materials cataloged - 16
  • Number of full-text materials uploaded -13
  • Number of Web-based materials produced and published - 39

Technical assistance

  • Number of phone calls - 28
  • Number of emails - 174
  • Number of electronic discussion lists set up for field- 1 (total 13)