Report for October 1, 2000 - December 31, 2000

Southern LINCS Quarterly Report

Name of Organization: Center for Literacy Studies

Region: Southern LINCS

Reporting Period: : October 1, 2000 - December 31, 2000

Project Director: Jean Stephens

Report Prepared By: Donna Brian, Limin Mu, Jean Stephens

  1. Goals and Objectives for the Quarter
    • Establish closer working relationships with NIFL, other RTCs, CDPs, and list moderators.
    • Orient new associate director who will work on RTC LINCS Project.
    • Work with CLS in hiring of new librarian who will catalog resources into LINCS database.
    • Support and co-work with states on adopting LINCS template.
    • Continue various technical support for Consortium members as needed.
    • Establish state partners with formal agreements.
    • Establish an Advisory Group with diverse members from partner states to guide overall project in the southern region.
    • Collaborate with states to integrate technology into teaching and learning.
    • Implement system for moving documents through identification, review according to Starting Point standards, revision, cataloging, and Web publishing.
    • Develop partner and affiliate technology survey and interview instrument.
    • Meet with regional directors & NIFL to outline comprehensive training plan.
    • Work with NIFL and other regional hubs to coordinate the ongoing development of a national system.
    • Work with other regional centers to identify materials for special collections and to publish instructional resources.
    • Encourage state partners to commit their own resources to support LINCS.

  2. Activities Initially Planned for the Quarter
    • Initiate involvement of new associate director who will work on RTC LINCS Project.
    • Market LINCS at Southern States Workplace Peer Conference.
    • Participate in RTC phone conferences.
    • Attend LINCS meeting in DC.
    • Prepare COABE proposals featuring LINCS.
    • Coordinate adopting LINCS template activities at state level.
    • Enhance all Websites and communication tools hosted by Southern LINCS.
    • Provide technical support to consortium members in various areas.

  3. Major Outcomes During First Quarter
    • Two Southern LINCS team members attended Southern States Workplace Peer Conference, Little Rock, Arkansas, October 12-14, 2000 and marketed LINCS.
    • Established closer working relationships with NIFL, other RTCs, CDPs, and list moderators at DC meeting and through RTC phone conferences.
    • Held first conference call with regional directors and NIFL to outline comprehensive training plan.
    • Proposed several LINCS training sessions for COABE.
    • Virginia, West Virginia, Florida, Texas, and Oklahoma have put up new Websites using the LINCS template since our last quarterly report.
    • Updated the Southern LINCS "News Flashes" and "What's New" regularly; more than 30 new items were posted on news flashes.
    • More materials (from Jo Smith) were added to the AL site.
    • Created a new banner for Oklahoma's new Web site
    • Updated the Workforce Special Collections site.
    • Added publications on the Barter Board for Workforce Advisory Committee at (using IIS and asp).
    • Prepared for the transfer of Correctional Education site from our server and Learning Disabilities site to our server.
    • Published health-manual (from Kentucky) online (36 files).
    • Added new lessons to the GTE LAB site.
    • Published online PowerPoint presentation on database strategy.
    • Published online PowerPoint presentation on LINCS.
    • Published Lessons from the Holocaust (PDF).
    • Published Family Literacy Survey.
    • Published COABE registration brochure online.
    • Linked teacher, student, and manager pages on CLS site to appropriate NIFL search pages.
    • Updated the CLS "News Flashes" and "What's New".
    • Prepared to upgrade CLS' new site based upon LINCS template.
    • Helped five local ABE programs to update their sites residing on the CLS server.
    • Checked and verified links on the Southern LINCS site.

  4. Services Provided to Partners/Consortium Members During the period:
    363 email messages (in and out) and 23 phone calls were logged for technical assistance. Topics covered by these communications included adopting LINCS template, LINCS cataloging, creating new mailing lists, list sign-on and sign-off, database development and maintenance issues, "Bobby Approved" designations, virus protection, banner modification (based on LINCS template), technical communication with new regional hubs, problems with the email system, LAN remote access NT, server setup and configuration, IP number and domain names, online survey, streaming video, anonymous ftp, Web mail, file attachments, file uploading, graphics, contractual assistance, and Web publishing.

  5. LINCS Activities and Involvement of Consortium Members
    Several Southern Regional Partners have done extensive site work this quarter. States who have recently put up new Web sites are Alabama, Virginia, West Virginia, Florida, Texas, and Oklahoma. Our partners have not been asked to prepare quarterly reports in the past, but have generally reported "what they are up to LINCS-wise" via their First Monday posts. In this quarter, eight different states have posted. From these posts, we have learned that:
    • Virginia has launched an "Adult Learner Online" course, published and distributed their monthly newsletter online, and that they run five discussion groups from their server.
    • Oklahoma reports sponsoring training programs for program administrators in computer management systems and for teachers in technology training.
    • Texas posts 20-page newsletters online. Their latest one with a theme of project-based learning is available at
    • Kentucky reports that they have a state virtual library.
    • Florida's Jill Dotts, our newest partner, has been making LINCS presentations throughout the state and distributed 1000 LINCS brochures. Florida has also sent out 2500 of the postcards. They have been accepting presentation proposals for the state conference online, and are setting up an "Adult Student Web space."
    • Tennessee made LINCS presentations to 7 sessions of teachers in computer labs at their Fall Conference for Families First educators. In addition, they are in the process of reorganizing and upgrading their Website.
    • West Virginia introduced an ABE Web page, GED study guide, and the ABE Computer Literacy Program Guide online.
    • Arkansas has a new "Technology Department" made up of a Technology Coordinator and a Technology Specialist. Arkansas reports working on an online management system for the state, revising and updating their website, and publishing their newsletter online.

  6. Problems Encountered in the Use of Project Funds; Anticipated Carry Over from This Year
    • None

  7. Barriers and Concerns in Meeting Goals, Activities, Timeline
    • Due to the late hiring of our new associate director, some of the activities planned are slightly behind our initially proposed timeline.
    • The formal agreements with state partners will be established at our partners meeting scheduled for February 5 and 6.
    • The advisory group will be formed after our partners meeting.
    • The establishment of the training team has been delayed because we are collaborating with the other LINCS RTCs, thereby slowing down the process.

  8. Assessment of Collaboration with NIFL Staff During the First Quarter and Suggestions for Improvement
    • Collaboration with NIFL staff has been excellent.
    • NIFL staff are generally available for consultation through both email and phone and very helpful with any questions asked.
    • Suggestions from NIFL staff and staff development provided have been appropriate.
    • The meeting in DC of RTCs, CDPs, and list moderators helped us all to realize that we are part of a national system and enabled us to see how our roles intertwine in that system.
    • Monthly conference calls with other RTCs and NIFL staff have kept efforts coordinated.
    • Email has been frequent.
    • Quarterly report format was distributed in a timely manner.

  9. Next Quarter Goals and Objectives, Expected Outcomes, Planned Activities, and Suggestions

    Goals and Objectives:

    • Initiate involvement of CLS new librarian in SLINCS' teams' work.
    • Develop collegiality among Southern State Partners.
    • Orient regional SLINCS partners to their roles including their responsibilities as well as the services they can expect from SLINCS.
    • Continue to build partnerships throughout the region.
    • Enlist state partners in the effort to expand LINCS and establish affiliates in their states.
    • Establish an Advisory Group with diverse members from partner states to guide overall project in the southern region.
    • Establish Technology Committee from partner states.
    • Form Library/Review Committee from partner states.
    • Collect and organize locally produced materials online.
    • Work with state partners on how locally produced materials will be identified.
    • Ask states to submit "Hot Sites."
    • Provide technical assistance and services in product development, publishing, and cataloging.
    • Implement system for moving documents through identification, review according to Starting Point standards, revision, cataloging, and Web publishing.
    • Complete development of partner and affiliate technology survey and interview instrument and administer.
    • Ask states to distribute LINCS materials at state conferences, meetings, and events.
    • Continue work with NIFL and other regional hubs to coordinate the ongoing development of a national system, identify materials for special collections, and to publish instructional resources.

    Expected Outcomes:

    • Formal agreements will be executed with state partners.
    • New possible affiliates will be identified.
    • Advisory group will be formed.
    • Technology Committee will be formed.
    • Library/Review Committee will be formed.
    • 30 new resources, some of which are locally produced materials, will be identified, cataloged, and available for search in the LINCS databases.
    • Partners and new affiliates will complete state Partner and Affiliate Profile Surveys.
    • A discussion list will be set up for the National Training Group. Discussions will be held.

    Planned Activities:

    • Sponsor a LINCS training and orientation session for our new librarian and others needing training on cataloging resources into the LINCS database February 2 at CLS.
    • Sponsor a Regional Partners Meeting at CLS February 5 and 6.
    • Finalize state's Partner agreements with SLINCS.
    • Complete preliminary plans for the First Training Module.
    • Make presentations at COABE on LINCS (general), Database for Literacy Programs, Utilizing the Workforce Education Special Collection, Utilizing the Literacy and Learning Disabilities Special Collection, and LINCSearch Programs.
    • Participate in conference calls with other regional RTCs.
    • Continue work with partners on adoption of LINCS templates on their Websites.
    • Continue to provide promised services to partners.

  10. Resource Statistics:
    Materials Cataloged (Regional or States' Databases): 53
    Full-Text Materials Uploaded: 11
    Web-Based Materials Produced and Published on Our Server: 39

    Training Statistics:
    Broad-Based Presentations and Training (Regional and State Level): 2 (Oklahoma State Teacher Training Conference, July 19-21; and Tennessee Families First/Adult Ed. Fall Conference, September 27-29) Both of these conferences were actually in the last quarter of the previous year, but have not been reported to NIFL.

    Targeted Trainings: 2 (Georgia Tech workshop "LINCS: Everything You Need to Know" by Jaleh Behroozi and Mary Ziegler, August 2000; and Workplace Peer Conference in Little Rock, October 12-14, Mary Ziegler and Donna Brian.

    Total of People Trained: 221

    Technical Assistance Statistics: Note: All of these statistics are from this quarter only. Phone Calls: 23 Email: 373 Discussion Lists Set Up for the Field: 3 (total 36)