Southern LINCS

Grant Number X257T000004-01

October 1, 2001 - December 31, 2001

Name of Organization: Center for Literacy Studies

Region: Southern LINCS

Reporting Period: October 1, 2001 - December 31, 2001

Project Director: Jean Stephens

Report Prepared By: Jean Stephens

  1. Major Outcomes During Fourth Quarter
    • Drafted letter to send to sites Southern LINCS link to
    • Updated information for Showcase page and Facts & Statistics page of SLINCS Website
    • Located information and URL's for partner state newsletters to be placed on front page of SLINCS website
    • Assisted with preparation for RTC Meeting in DC
    • Assisted Wil Hawk in preparation for cataloging training in DC (Led one of the activities during the actual training)
    • Submitted LINCS presentation to COABE
    • Worked on 3 LD mockups and finalized the last one; in progress of transferring contents and working on details.
    • Improved SLINCS communication system by starting to use the Mailman server with Web-based interface.
    • Set up video center on the SLINCS site.
    • Provided quality services to LINCS end users by setting up mirror sites for SLINCS and two LINCS special collections sites while network was down for a few days.
    • Provided server space and set up a new Web site for a local family literacy program.
    • Produced voice and image files for LINCS training CD.
    • Improved SLINCS network connection by preparing /configuring the SLINCS sever for the network upgrade and cutover.
    • Supported SC, FL, and TN for frequent list admin jobs/requests.
    • Obtained WebTrends and started working on SLINCS server data and retroactive data.
    • Regularly updated site and the special collections sites including: front page, links/directories, programs/activities, more frequent updates on what's' new, news flashes; added video center and state newsletters to sites.
    • Tech support to states and local programs in the following areas: networking, file sharing, Win2K server, database management (PeopleWare, Oracle), file storage management, IP test, dial-up connections, Web statistics, online calendar, network printer, virtual server, communication improvement, and online security issues.
    • Planned joint Southern/Midwest Partner meeting in St. Louis for January 24-25
    • Attended Regional Technology Centers Meeting in DC in November

    Partner Activities

    • Florida added members and posted information to Literacy in Florida and Family Literacy in Florida discussion lists. Three presentations made on LINCS at statewide conferences.
    • Virginia added information pages with links for EL/Civics, Family Literacy, GED, and Workplace Education. State newsletter is on the web. Other activities include the addition of a Workplace Essential Skills Instructor list, updates to Facts and Statistics page, links to grant applications, and some material archived. Two publications were added to the Resource Center website and 25 items cataloged into the library catalog. LINCS information regularly sent to statewide discussion lists. LINCS postcards were available at the annual Program Managers meeting.
    • West Virginia updated the web site to include a new menu system. The web-enabled MIS continues to develop and evolve. Professional Development reports have been added for administrators and instructors and they will be able to access their transcript/record online.
    • North Carolina has finished cataloging its library. The State Director has changed the name of the Literacy Resource Center to the NC Community College Literacy Resource Center. LINCS presentation made to NC Library Association and references made on LINCS at four other public meetings.
    • Texas, Virginia, and Florida librarians attended the cataloging training in DC. (Tennessee librarian assisted in the training.)
    • Texas publicized LINCS at the Texas Family Literacy Symposium and continues to update the website to include the newsletter, Literacy Links, as well as resource listings of free and loan material. Other new material include a Directors' Manual produced in collaboration with Texas Education Agency and a Resource Manual for Texas Even Start. LINCS publicized at Texas Family Literacy Symposium.
    • Arkansas continues to review, change, and update web site. They entered into a partnership with Quapaw Technical Institute for the Distance Learning Equipment to be housed on their campus. A committee was developed that will develop regional training with teachers on using the new online MIS and will incorporate LINCS.
    • Kentucky established a message board "course" for adult educators. Programmers continue to work on the interface between LINCS and the Kentucky adult education resource database. Adult Education and Literacy employees are being trained on the use of the KY web site, resource database, and KY Virtual Library database.
    • Oklahoma hosted the LiteracyPro Training in December and trained over 60 people on the MIS system for the NRS. Teacher training workshops on GED 2002 for 300 teachers included LINCS and lesson plans on the web.
    • Georgia surveyed all full-time teachers and TANF teachers concerning the usage of LINCS inside and outside the classroom by students and instructors.
    • Tennessee distributed LINCS materials to 160 Families First teachers in September and highlighted LINCS resources in its Fall Adult Educator newsletter mailed to over 3000.

  2. Next Quarter Goals and Objectives, Expected Outcomes, Planned Activities, and Suggestions
    • Work with other regional technology centers on planning the work of LINCS through conference calls.
    • Hold 2-day Partner meeting in January with Midwest region
    • Contact state directors by email.
    • Attend national State Directors Meeting in February and meet individually with the Southern State Directors
    • Hold monthly conference call with partners in January and March
    • Update SLINCS site as needed
    • Offer new technology services to partners: calendars, bulletin boards, web-based discussion lists
    • Continue development of new sites for Workforce Education and Learning Disabilities Special Collections
    • Distribute letter and marketing materials to all graduate programs in adult education in the region
    • Share information monthly with Southern partners through First Monday reports

  3. Number of:
    • Tech communications through email: 459
    • Tech support phone calls: 34
    • Requests received on updating SLINCS and special collections sites: 46
    • New lists with web-based interface: 8
    • New online calendars: 3
    • New bulletin board forums: 2
    • New literacy Web site created: 1
    • New resources online: 2 major pieces (ESOL curriculum resource book -357 pages; Adult Educator newsletter)
    • Video clips online: 3
    • Materials Cataloged: 11
    • Materials Referred: 3
    • Records reported for editing: 3
    • Conference Presentations and Distribution of LINCS materials:
      • Florida: presentations at 3 statewide conferences
      • North Carolina: presentation at the NC Library Association biannual conference and referenced LINCS at public meetings: New community college basic skills directors orientation meeting, workshop on adults with LD at the SCALE conference
      • Oklahoma included LINCS in teacher training for 300 teachers
      • Tennessee distributed material to 160 teachers, gave a presentation on LINCS to 25 teachers, and distributed information in newsletter to 3000.
      • Texas highlighted LINCS in session at Texas Family Literacy Symposium and had a table set up with LINCS postcards and brochures.
      • Georgia had a presentation on LINCS for 80 teachers at their annual conference.
      • Virginia distributed material on LINCS to 100 program managers.

      Conference Participants: : Approximately 480.
      Materials Distributed: LINCS materials distributed to approximately 840 people.
      Web Use Statistics: 435,846 hits, a 67% increase over the previous quarter (Full report in attached SLINCS Web Traffic Analysis)